AIBC Council established the Bylaw Review Committee (BRC) in 2011 to work with staff on a coordinated review of the institute’s bylaws. The BRC is tasked with reviewing bylaws and making recommendations to council with respect to any bylaw amendments, deletions and/or new bylaws that may be appropriate in the context of the Architects Act and the AIBC’s public interest and professional regulation mandate.
Since 2011, the AIBC has been engaged in a comprehensive bylaw review process to address both substantive bylaw subject matter areas and more routine amendments intended to modernize the institute’s bylaws.
Beginning in 2012, AIBC members and honorary members voted on a series of amendments and new bylaws. Read about the institute’s completed bylaw review initiatives.
Bylaw Review Process
The AIBC has an extensive bylaw review process. A brief overview is provided below.
The BRC works with AIBC staff to develop bylaw initiatives intended to modernize the institute’s bylaws. Draft bylaw amendments are submitted to AIBC Council for review and approval. Once council approves in principle the bylaw amendments recommended by the BRC, the next step is to proceed to member consultation.
Council policy requires member consultation when any bylaw amendments are supported by council. Depending on the subject matter and complexity of the bylaw amendments, the duration of the consultation period will vary. Bylaw consultation includes notification and posting of the bylaw initiative to members, other registrants and the public through publication on the AIBC website, with opportunities to provide feedback to the institute.
AIBC Council invites member participation at consultation sessions to address proposed bylaw amendments and provide feedback to the BRC and council. Sessions are held via webinar and in-person in order to facilitate greater member participation.
The BRC encourages and solicits member feedback at the consultation sessions and also via electronic means such as online feedback forms or direct email (email@example.com). Electronic feedback can be submitted at any time and has the added convenience of flexible accessibility.
Feedback is reviewed and incorporated in the proposed bylaw amendments. The committee assembles a final draft that is presented to council. Council can approve the bylaws amendments to proceed to the next phase, which is member vote, or council can ask the BRC for further revisions.
AIBC members and honorary members are entitled and encouraged to vote on proposed new and amended bylaws. The passage of AIBC bylaws requires at least five per cent of the number of eligible voters and a minimum of two-thirds of affirmative majority approval of ballots cast.
In 2014, AIBC members and honorary members approved bylaws allowing AIBC Council to establish rules for electronic voting for council elections and for amendments to bylaws. Recent bylaw initiatives have been conducted by electronic voting with much success, read more about the institute’s completed bylaw review initiatives.
Under the Architects Act, notice of bylaw changes must be sent to the provincial government within seven days of passage and it has 45 days to consider whether to disallow the bylaws. Only when the bylaw amendments successfully pass the provincial government’s disallowance period do they then come into force.
Going forward …
The BRC continues to analyze the institute’s bylaws from both an organizational/structural perspective and with a view to the institute’s needs in the 21st century.
A 2015-2018 bylaw work plan has been developed to help guide the institute through the extensive process of reviewing and updating its entire bylaw structure. The work plan will be updated as bylaw review progresses.
View the 2015-2018 Bylaw Work Plan (PDF).
Members are welcome to provide feedback on any bylaw review issue to the BRC via firstname.lastname@example.org.