In November 2014, AIBC Council supported the Bylaw Review Committee’s recommendations to advance three “administrative” bylaws for electronic member vote in the spring of 2015. This was the AIBC’s first foray into e-voting. Electronic voting for bylaw amendments and council elections was approved by members and honorary members at the May 2014 annual meeting.
Council approved the motions to put forward the three “administrative” amendments to electronic vote in March 2015. These bylaws were chosen because they were in a state of readiness (two of them were discussed at the 2012 annual meeting) and they were considered to be non-controversial and likely to receive broad member support.
In summary, the proposed bylaw amendments:
- Bylaw 18.2 – Repeal of a bylaw that relates to how special meetings of council (unscheduled meetings) are called by AIBC Council. (The bylaw language was adopted as a council rule in 2012);
- Bylaw 19.2 – Amendment of a bylaw that provides a mechanism for continuation of AIBC meetings, including annual meetings, to allow for a more reasonable and modern rescheduling date; and
- Bylaw 3.6 – Addition of a bylaw that designates the AIBC’s executive director as the “head” of the institute for freedom of information (FOI) legislation purposes. The AIBC is what is known as a “local public body” under BC FOI laws.
Council policy requires member consultation when any bylaw amendments are supported by council. AIBC council invited participation during the three month consultation period including the following sessions.
Bylaw Review Information Session: (New Webinar)
Date: Thursday, February 26, 2015
Time: 7 – 8 pm
Learning Units (LUs): 1 Core
RSVP: (Full capacity)
Bylaw Review Information Session (In House):
Date: Thursday, February 12, 2015
Time: 5:00 – 6:30 pm
Location: Architectural Institute of BC
Bylaw Review Information Session (Webinar):
Date: Thursday, February 19, 2015
Time: 7:00 – 8:00 pm
RSVP: (Full capacity)
The webinar will be available to a maximum of 25 participants on a first come, first served basis.
Member feedback was encouraged and provided to the Bylaw Review Committee at: firstname.lastname@example.org
Member Vote & Results
AIBC Council supported the three bylaw amendments and encouraged all members and honorary members to cast their vote during the March 30-April 24, 2015 voting period. An electronic ballot was emailed directly to eligible voters.
The AIBC’s three administrative bylaw amendments received strong approval from the institute’s voting members. The requisite 2/3 support for each of the three bylaws was received.
The three bylaw amendments and approval rates as follows:
- Bylaw 18.2 (repealed) at 95 per cent
- Bylaw 19.2 (amended) at 97 per cent
- Bylaw 3.6 (amended) at 97 per cent
Almost 30 per cent of all members and honorary members cast their vote during the March 30 to April 24 voting period. This exceeded voter turnout at previous annual meetings and paper ballot bylaw amendment votes.
After the passing of the 45-day statutory disallowance period, members were notified of the final bylaw status. The AIBC Bylaws document was updated June 15, 2015 to include these changes.