Annual Renewal

Make sure you are logged into your Firm Account, as the Firm Update is not accessible through a member (individual architect) account.  If you have forgotten your firm Logon ID or password, you may retrieve it by clicking “Forgot your Logon ID?” on the Login page, and then entering the firm administrator address when prompted.

If you are logging into the firm account for the first time, you will first need to retrieve your firm logon by clicking “Forgot your Logon ID” on the Login page and entering the firm administrator address when prompted.

This may impact the amount of your annual renewal invoice. Please advise AIBC Licensing Coordinator Kim Underwood at firmupdates@aibc.ca.

Even if the information the AIBC has on file for your firm is correct and no changes are required, Firm Administrators still need to provide confirmation that the information on record is current and accurate. To do this, Firm Administrators need to login and confirm each section is correct.

If you would like to change your firm name, type, or structure, please complete the Application for Architectural Firm Changes (PDF). You are not able to make these types of changes as part of the firm updates as they require review and approval by the AIBC.

Complete the Firm Update and indicate that you do not have PLI coverage. You have until February 1, 2019 to obtain PLI and inform the AIBC you have coverage. You will still be able to login to your firm account and submit your PLI information, including a copy of the PLI certificate, after the Firm Update deadline of October 31, 2018.

AIBC Bylaw 15.3 requires all firms to complete an annual firm update by the date set for this regulatory requirement. If there are firm changes after this deadline, firms may still log into their accounts and update the corresponding information.

A pop-up confirmation message will appear after clicking the “Submit” button. In the title bar at the top of the page, “2018 Firm Update Pending” will change to “2018 Firm Update Completed.”  You may also check your firm listing in the online directory, as all changes made in the firm update are immediately reflected, except changes to firm address.

A list Professional Liability Insurance Providers in British Columbia is available on the AIBC website.

A summary of how PLI became mandatory as well as a detailed FAQ is available on the AIBC website.

Go to the login page and click “Forgot your Logon ID?”.  Enter the email address attached to this account (the one that received the invoice) and a new password will be sent to that email address automatically. If you have several accounts attached to this email address, it will reset all of them. You will receive an email with the login for each account. The password will expire by the end of day, so ensure you log into your account and reset the password on the same day.

Please email accounts@aibc.ca for further assistance.

Login to your account. Once logged in, you can click on the invoice number to view/print the invoice from the “My account” section.

Login to your account. You can access your record and update your contact information. Your mailing address can be updated from the “Change Address” section, and email address in the “Change Contact Info” section.

Fees must be received in full by 5 p.m. on Friday, February 1, 2019.  This is a requirement set by the Architects Act; it is a firm deadline without exceptions.

• Online payments, using credit card or PayPal, are accepted until 11:59 p.m. on February 1, 2019. You are strongly encouraged to allow sufficient time to make payments and avoid waiting until close to the deadline.
• If you are paying by cheque sent in the mail, the letter must arrive before the close of the business day at 5 p.m. on February 1. Mail arriving on February 2 or later will be considered late, regardless of the postmark date on the envelope. Cheques postdated after February 1 are also considered late. Please allow adequate delivery time so that your mail arrives before the deadline.
• If you are paying in person, the payment must arrive before the close of the business day at 5 p.m. on February 1.

The renewal notice sent by email includes instructions for three methods of payment:

• Online (preferred) with Visa, MasterCard or PayPal. Using the AIBC’s confidential and secure online system, enter your Logon ID and password at: https://aibc.memberpro.net/ssl/main/body.cfm?menu=login.
• By mail with a money order in Canadian funds or cheque from a Canadian bank (in Canadian funds), to the AIBC office. Please include either a copy of the invoice or your invoice number with your money order or cheque. Please allow for sufficient delivery time so that payment arrives before the deadline.
• In person using cash, debit or credit card at the AIBC office during regular business hours of 8:30 a.m. to 5 p.m., Monday through Friday.

As mandated by the Architects Act, Section 72 (3), annual renewal fees must be paid in full on or before February 1.

• As per section 73 (1), a member or associate who fails to pay the annual fee on or before February 1 will cease to be in good standing.
• Additionally, the renewal fee will increase by 25 per cent.
• If annual renewal fees remain unpaid in full, the protocols under 73 (2) to suspend a member will be applied, and that person will cease to be a registered architect or associate in British Columbia. There is no discretion in this matter as it is established by statute.

Yes. If someone else is paying on your behalf using the online method, you will have to provide them with your logon ID and password. They can pay online using a credit card or PayPal. The credit card or PayPal account does not have to be your own.

If someone else is paying on your behalf with a money order or cheque, they will need to attach a copy of the invoice or note the invoice number (from the emailed renewal notice) along with the payment. The cheque doesn’t have to come from your bank account.

If someone else is paying on your behalf in person, they will need a copy of the invoice or the invoice number.

AIBC Council approves the budget and establishes the fees. This will be done at the November 13, 2018 council meeting. The schedule of annual renewal fees can be found in Bulletin 1: 2019 Fees, Fines and Charges. Questions about fees can be submitted to council at president@aibc.ca.

Refer to Bulletin 3: Waiver or Reduction of Annual Fee (PDF) for information on waivers or reductions of the annual renewal fee for financial hardship, family leave (including maternity and parental leave) or medical disability. The completed application form contained in the bulletin should be mailed or emailed directly to the Director of Registration & Licensing at registration@aibc.ca by January 15, 2019 marked “Confidential.”

Please refer to the section for Retired Architects on the website.

Resignations must be submitted in writing and mailed to the AIBC office or emailed to accounts@aibc.ca before February 1, 2019. Please review Bulletin 5: Resignation of Registration (PDF) for full details.

The three steps below are applicable to Architects AIBC;  Bulletin 5 also includes resignation details for honorary members and associates.

Steps for Architect AIBC

1. You can either resign fully or request a change of status to Retired Architect AIBC.
2. If you were issued a stamp or seal, you must return them to the AIBC.
3. If you hold of a Certificate of Practice you will be required to close the architectural firm or to identify the Certificate of Practice holder assuming those obligations.

Refer to Bulletin 2: Reinstatement of Registration (PDF) for details and fees.

An Application for Reinstatement (PDF) is available from the AIBC website.