Registrant Resources

• Application to Register a New Architectural Corporation (PDF)
• Application to Register a Sole Proprietorship or Partnership (PDF)

All architectural firms, members and licensees holding a certificate of practice must also hold professional liability insurance (PLI). For more information, including minimum coverage amount requirements, please review Schedule M: Board Rules for Professional Liability Insurance, found in the AIBC Bylaws (PDF)

Application Submission Deadlines

Complete and eligible applications will be submitted to the next AIBC Credentials Committee meeting for review and approval. Applications received after the deadline will be reviewed in a subsequent meeting. Applicants will be notified by email of application approval within two business days following Committee’s review. We encourage early submission of applications.

Note the below dates are guidelines only. During periods with high volumes of requests, the AIBC may not be able to process all applications within these timelines.

Site Sign Application (PDF). Submit the form by email to registration@aibc.ca.

Application for Architectural Firm Changes (PDF). Submit the form by email to registration@aibc.ca.

An architectural firm may cease to be registered through voluntary resignation, non-payment of annual fees, or suspension and removal related to disciplinary action. Your eligibility, requirements and processes for reinstatement of registration vary in each circumstance.

In all cases, your reinstatement becomes official only after it has been approved by the Credentials Committee.

• AIBC Bylaws 4.26 and 4.29
• Reinstatement Application Form (PDF)

If you have any questions regarding the reinstatement process, please contact the Registration & Licensing department at registration@aibc.ca.

• Firm Registrant: Application to Cancel Registration (PDF)

Upon resignation, architects who hold a Certificate of Practice are required to close their architectural firm by submitting the form: Firm Registrant: Application to Cancel Registration (PDF). The firm’s Certificate of Practice must be returned to the AIBC.

Architects choosing to resign who are partners or shareholders in an architectural firm are advised to consider the effects the resignation may have on the firm’s compliance with ownership requirements in the AIBC Bylaws (PDF). It is the responsibility of the firm to ensure continued compliance. The firm may need to submit an application (PDF) for a change in the firm name or ownership structure for AIBC approval.

Architects AIBC may also choose to close their firms and still maintain their architect registration. This may entail practising in another firm holding a Certificate of Practice. You are required to send the Firm Registrant: Application to Cancel Registration (PDF) to the Registration and Licensing Department at registration@aibc.ca advising of your intent to close your firm, providing the same notice requirements as above.

Depending on your firm structure/ownership, there may be additional requirements to meet. Please review Bulletin 5: Resignation of Registration (PDF) for detailed information.

Of note, if the firm is a corporation but cannot be closed at this time for legal and tax reasons then architects may apply for the firm to change to “Inactive” status. The firm will not have a Certificate of Practice, but remains on the AIBC register as an inactive firm while they are in the process of dissolution. Once dissolved, architects may apply for the inactive firm to be closed with the AIBC.

As set in the AIBC Bylaws, fees must be paid by February 1. The fees are determined annually by the AIBC Board and published in Schedule B: Fees, found in the AIBC Bylaws.

More information, including payment instructions, is available on the the Annual Renewal page.

For information about the Mandatory Firm Registrants Course, please review to the AIBC Courses webpage.

Please note that the Firm Registrant requirements to prepare a Professional Practice Management Plan (Bylaw 5.27 and 5.28) and to develop and deliver a continuing education program (Bylaw 5.26.3), are not in effect as they are still in development. Once finalized, Registrants will receive notification and ample time, as well as several resources such as templates, to become compliant with these requirements.

If you have any questions, please email professionaldevelopment@aibc.ca.

Please be reminded that firm logins are different than architect logins as they are separate registrant categories. As such, architects with a firm have two separate logins – one for their architect account and one for their firm account.

It is your professional responsibility to keep your records up to date with us. You can update your contact information by logging in to AIBC’s secure registrant site.

Every summer, the AIBC also sends a mid-year reminder to registrants to review and update their information.

At the beginning of September, a firm update is sent to firms via an email to the firm administrator on file. This annual update is a regulatory requirement, established in the AIBC Bylaws (PDF), for all architectural firms. The data gathered in the firm update populates the annual fee invoices, with accurate information leading to a streamlined annual renewal cycle. Failure to complete the annual firm update by its deadline of September 30 may constitute a disciplinary violation. As of 2020, an administrative penalty will be applied to non-compliant firms.