When Architects AIBC deliver documents digitally, the electronic versions of their seal is required, as outlined in Bulletin 60: Signature, Seal and Delivery of Electronic Documents and Bulletin 61: Seal of an Architect. A digital seal is an encrypted electronic ‘signature’ that assures the origin of an electronic document, its integrity, and its authenticity. For registrants, this allows architectural documents to be securely signed, sealed, and delivered electronically.
There are several advantages of digital sealing, including remote sealing. The seal is applied using a computer, with the Notarius software, called ConsignO. More information about the requirements for digital seals, and their advantages, can be found in Regulatory Review: Terms of Engagement Part III – Electronic Seals.
Obtaining a Digital Seal
Currently, both the AIBC and Notarius are working to set up every architect who requests a digital seal with one as quickly as possible.
The entire process of obtaining a digital seal is done online. There are four steps, which take approximately 45 minutes to complete over several business days. Additional detail can be found on the Notarius website. The Notarius team also has technical staff who can assist architects with setup and use. Please note that Notarius uses the terms ‘seal’ and ‘signature’ interchangeably.
To meet AIBC sealing requirements, you must use the Notarius technology for your architectural seal. However, once you have the software, you may use it to secure your seal, as well as any signature, notation or document. For example, architects acting as Coordinating Registered Professionals may use it to secure the CRP initials on Letters of Assurance, and architects acting as Certified Professionals may use it for the CP stamp.
Discount on Notarius Digital Signature Technology
Notarius is offering a limited-time discounted rate for AIBC registrants who would like to obtain a digital seal. The one-time set up fee has been reduced from $140 to $40 (plus tax) for all subscriptions completed between now and June 30, 2020.
In addition, for architects who are registered in other provinces, a second digital seal can be obtained at a reduced price – with no cost to sign-up, and a yearly fee of $75.
ConsignO Desktop Free Training Webinar
Every Wednesday, Notarius hosts a webinar to teach individuals the basics of digital signatures and how to use ConsignO Desktop to sign documents. Learn more and register for the Webinar.
For more information about digital signatures and electronic seals, please visit the AIBC section of the Notarius website.
- Bulletin 60: Signature, Seal and Delivery of Electronic Documents
- Bulletin 61: Seal of an Architect
- Regulatory Review: Terms of Engagement Part III – Electronic Seals.
- Notarius: How to Sign-Up in Four Easy Steps
- Notarius AIBC Subscription Application Form: notarius.com/aibc
- Notarius: Signing Up for a Digital Signature CertifiO for Professionals
- Notarius: Commonly Asked Questions