Each year, all AIBC Firm Registrants, including Inactive Firms, are required to submit an annual Firm Update each year, as per AIBC Bylaw 4.44. Even if your Firm’s details are unchanged, the Firm Update must be completed to keep the AIBC Register accurate and to maintain your Firm’s Good Standing status, as defined in the AIBC Bylaws. The reported Firm size will also be used to determine the annual fee invoices to renew registration.
The deadline to submit the annual Firm Update is September 30, 2026. Failure to complete the Firm Update by the deadline will result in a fine and the Firm Registrant no longer being in Good Standing.
2026 Firm Update Instructions
Instructions on how to complete the Firm Update can be found below:
- Log into the Registrant Portal using your individual AIBC ID as the username. If you forgot your password or have trouble logging in, follow the instructions found at the bottom of the login page.
- Scroll down and click on the “Firm Update” icon.
- A list of all registered firms that you are a Firm Representative or Firm Administrator for will be displayed. Click “Start 2026/2027 Firm Update” for the desired firm.
- Review each field and update the information, if necessary.
- Click “Submit” when you are finished.
Important Information
Please review the following carefully before completing the Firm Update:
- New: Providing Firm Names Used for Marketing and Business Operations
- New this year, Firms with any business names, trade names, or dba (“doing business as”) names will need to provide them as part of the Firm Update for AIBC record purposes.
- This information can be added through the new field, “Other Firm Names Used for Marketing and Business Operations”, which is under ‘Firm Names’.
- Firm Ownership Information
- AIBC Registrant owners are listed by name in the “Firm Ownership” section.
- Non-registrant owners are only displayed by total number and not identified by name. If the Firm Ownership is not correct, please contact firmupdates@aibc.ca.
- Firm Size for Annual Fee Calculation
- Check that all AIBC Registrant owners and employees are listed, as well as the number of non-Registrant voting shareholders (corporations only) and non-Registrant head office staff.
- The Firm size calculation will only count an individual once, even if the individual is both an employee and an owner.
- Companies that serve as partners or shareholders are counted separately from their
individual owners.
- Annual Fee Invoicing
- Annual renewal invoices will be emailed in late November.
- The 2027 registration invoice for Certificate of Practice Holders will be based on the Firm size reported in the 2026 Firm Update.
- Changes to Firm size after the Firm Update is submitted will not affect the 2027 invoice, unless they involve a change requiring Credentials Committee approval (e.g., Firm name or Firm type).
- Firm Closure Requests
- If you intend to close your Firm, the AIBC must receive written notice and any other required documents prior to the September 30 deadline in order to be exempt from completing the Firm Update. More information about closing your Firm can be found on the AIBC website.
Have a Question about the Firm Update?
If you have any questions or experience technical difficulties, please visit the AIBC Annual Renewal FAQ webpage or contact the AIBC at firmupdates@aibc.ca.